Physician Recruitment Resources: A Comprehensive Database
Searching for a demo of our platform or curious to receive the latest physician data? How about a helpful article predicting top physician specialties that could be hired in the upcoming year?
Welcome to the central hub for physician recruitment resources. Here, you can find a variety of physician recruitment resources, including walkthroughs of our platform, webinars discussing specific items in our database, and articles to support your recruiting and placement process. Explore the options below to find helpful information, and be sure to contact our team if you require any further assistance.
Frequently Asked Questions
This is a collection of the most frequently asked questions about Profiles Database products. If you have a question about Profiles, please check here as most common questions can be answered on this page.
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I lost my login information.
Please contact the Profiles by email: support@profilesdatabase.com or by phone: 877-367-4772.
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Can I let a friend use my login information?
Absolutely not. This is in direct violation of our policy and your access can be disabled without any recourse. Our database is monitored and security features are in place to identify potential issues. Please contact us with any questions.
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How many times can I use the system in a year?
You have unlimited usage and unlimited hiring potential.
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What if I find a candidate that has incorrect information or is not up to date?
If the physician is in our current graduating class, we will reach back out to the physician for any corrections or updates. You can simply hit the Update Request button within a physician's Profile and add your request. This request will be sent directly to our Quality Assurance Department.
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The number of candidates in my search results does not match the class size for a specialty.
Profiles includes all physicians in the graduating class by specialty. By default, the search is set to those that are "Profiled Only". You can adjust this selection by search either "Not Profiled" or "Doctors" to search physicians that we have not interviewed yet.
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Where does Profiles get their information for the physicians?
Our own professional sourcing personnel contact each physician directly and perform a phone interview to obtain the information.
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Can I add my own physician records to the database?
No, but you can add notes within a physician's Profile. The information added in the notes section is only saved to your access and only visible by you.
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What if a physician asks me to stop emailing them?
You can manage an unsubscribe list by clicking the "Do Not Email" button within a physician's Profiles. Their information is still available to you, but their email will no longer populate when requested.
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What is the best way to contact the physicians?
Profiles offers several ways to contact physicians with their preferred points of contact. You can direct mail, email or what we like best, simply call them directly.
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What are the population sizes associated with the database options?
Rural Under 20,000 Rural to Medium 20,001-60,0000 Medium to Metro 60,001-300,000 Metro 300,001+ -
What size mailing labels do I need to print labels from Profiles?
Size of label is 1" x 2 5/8" with 30 per page. We set up usage of the Avery 5160 laser labels; however, any brand will work as long as it is the same size and 30 per page.
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Why do I get the "file access limit has been reached" message when opening a link?
For security purposes, the link that is emailed to you from Profiles is active for two click. You will receive the "file access limit has been reached" beginning with the third click. If you receive this message, you will have to request a new link.
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Why do I need to enter a verification code?
When logging in for the first time, you will notice that we utilize two-factor-authentication. You will be asked for a verification code to identify your IP address and browser. Simply click the "Request a Verification Code" option to have the Verification Code sent to either your smart phone or email.
Tutorial of Profiles Database:
Essential Phrases Explained
When logging in for the first time, you will notice that we utilize two factor authentication. You will be asked for a verification code to identify your IP address and browser. Simply click the "Request a Verification Code" option to have the Verification Code sent to either your smart phone or email. Do not share you log in information with anyone not authorized by Profiles, doing so will cause the access to immediately be disabled.
If your questions are not addressed either in this Tutorial or the FAQ Page (frequently asked questions), feel free to call us.
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PROFILES PHYSICIAN SEARCH
"Graduation Year" The first search category is Graduation Year, located on the top left-hand side of the screen. You are required to choose a year to perform a search. Click on the drop down menu to see the years that are available to access and choose the one you need. Only the years you have access to will appear in the drop down menu.
"Specialty" You are required to make a selection in the category to perform a search. Click on the drop down menu to see the specialties available and choose the one you need. Only the specialties you have access to will appear in the specialty menu.
"Geographic Pref" During our interview process, we ask the physicians to a provide their geographic preferences in which to live and work. You can search these either by region(s) or by state(s). A Geographical Preference does not have to be selected to perform a search. You have the ability to make selections to perform a targeted search or leave the selection blank to view a larger group.
"MedSchool State/Country" This section allows you to search for a candidate based on the state or country in which they competed their Medical School.
"Internship State" This section allows you to search for a candidate based on the state that their Internship Year was completed.
"Residency State" This section allows you to search for a candidate based on the state where they attended their Residency Training.
"Fellowship State" This section allows you to search for a candidate based on the state where they attended their Fellowship Training.
"All Ties State Search" This option will allow you to search candidates that have a tie to the state that you are searching. The system will identify candidates who have that state listed anywhere in their information. Example of a state tie: Geographical Preference, Education completed in this state, originally from this state, etc.
"Hospitalists" If you are looking for a Hospitalist candidate, you can search for candidates who have stated that they would consider a Hospitalist position. Click the drop down box and choose "Yes". If your opportunity is not a Hospitalist position, you can choose "No" to filter out candidates wanting a Hospitalist position or select "All" to include all candidates matching your criteria.
"Fellow Specialty" This search option allows you to look for candidates who have a sub-specialty interest or are planning to go on to a Fellowship. For example, in Orthopedics, you can choose Fellow Specialty of "Spine" to find candidates planning to pursue additional training in Spine Surgery
"Position Type" This search option allows you to identify physicians by their preference of Full Time, Locum Tenens (Per Diem), Open or Part Time positions.
"State Licensed " This search option gives you the ability to identify candidates who have either have obtained a permanent license or have applied for one. Not all residents and fellows will show up in the search option, since not all will obtain or apply until they have a valid offer.
"Community Type" This search option allows you to target physicians that desire to live/work in a desired community size. Options include: Open, Rural, Medium, Metro and Hour to Metro.
"Languages" This search option allows you to target physicians that speak languages in addition to English.
"Profile Status" "Profiled Only" is the default setting. This means the system will only provide candidates who have been Profiled in your search. You can also choose to search "Not Profiled" or "All Doctors". You will lose some search options as this information is not available on physicians that have not been interviewed.
"New In Past" You can choose to search for physicians that have recently been interviewed. Options include 7, 30, 60 or 90 days.
"Degree Type" This search option allows you to target candidates with a particular medical degree. Options include: MD, DO or IMG (International Medical Graduate). Not choosing an option will give a mix of all three.
"Grad Location" This search option allows you to search candidates based on where a physician completed the Medical School training. Options include: All, US Only and IMG Only.
"Citizenship" This search option allows you to search candidates based on their citizenship status.
"School Name" This search option allows you to locate candidates who attended a specific school during any phase of their training.
"Last Name" This search option allows you to search by last name or a portion of the name.
"E-mail" This search option allows you to search by an email address.
"E-mail Only " This search option allows you to search for those that have provided an email address or those that chose not to provide an email address.
"Tags" This search option allows you to search candidates by a "Tag" that you have created to identify physicians. Within each candidate Profile, you have the ability to "Tag" a physician for reference and then locate by this reference in future searches.
"Marital Status" This search option allows you to search candidates by marital status.
"Gender" This search option allows you to search candidates by a gender, if necessary.
"State/Country Born" This search option allows you search by a physician's home state or country.
"H-1B Visa" By default, H1-B Visa candidates are included in each search. You can choose to search "Only" H-1B Visa candidates or exclude H-1B Visa candidates by choosing "None" based on your needs.
"J1 Visa" By default, J1 Visa candidates are excluded in each search. You can choose to include J1 Visa candidates by choosing "Include" or search "Only" J1 Visa candidates based on your needs.
Whenever you complete a search of any kind, it is always best to click on the "Clear" button before starting any new search. This ensures nothing will interfere with the new search criteria.
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PROFILES PHYSICIAN SEARCH RESULTS:
Once you make your search options and click "Search", the physicians that match your criteria will appear on the Profiles Program Search Results page. Each program is listed in alphabetical order by state, then by city. Also provide on the search results page will be the Name of the Program, Specialty, the Number of Physicians in the Class, State, City and Phone Number for each.
At the top of the physician results page, there are six function buttons:
"Back To Search" This option will return you to the Program Search page.
"Email Directors" This option allows you obtain all Director and/or Coordinator email address for all programs in the search results.
"Print List" This option allows you to print the information on the results page in a PDF format. The phone list will include physician name, phone numbers and email address.
"Print Labels" This option allows you to print mailing labels for every physician within each program on the results page. This is generated in PDF form and in a mailing label format.
"ASCII List" This option allows you to print the program contact information in an excel format, no physician information is included.
If you would like to look at each program Profile in more detail, click on the program name and their individual Profile will appear. Within each program Profile, you have the ability to view the program in more detail, including contact information. You can also see the physicians within the class, as well as, click on each physician to view their individual Profile.
There are two options at the bottom of the program Profile.
"Update Request" This option allows you to send an email to our Quality Assurance department and request a program update. Please note that requests on physicians not Profiled or physicians not in a current year, will not be updated.
"Close" This option will close the program Profile and return you to the search results page.
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PROFILES PROGRAM SEARCH:
"Graduation Year" The first search category is Graduation Year, located on the top left-hand side of the screen. You are required to choose a year to perform a search. Click on the drop down menu to see the years that are available to access and choose the one you need. Only the years you have access to will appear in the drop down menu.
"Specialty" You are required to make a selection in the category to perform a search. Click on the drop down menu to see the specialties available and choose the one you need. Only the specialties you access to will appear in the specialty menu.
"State" This option allows you to search programs by state by selecting your desired state in the menu provided.
Whenever you complete a search of any kind, it is always best to click on the "Clear" button before starting any new search. This ensures nothing will interfere with the new search criteria.
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PROFILES PROGRAM SEARCH RESULTS:
Once you make your search options and click "Search", the physicians that match your criteria will appear on the Profiles Program Search Results page. Each program is listed in alphabetical order by state, then by city. Also provide on the search results page will be the Name of the Program, Specialty, the Number of Physicians in the Class, State, City and Phone Number for each.
At the top of the physician results page, there are six function buttons:
"Back To Search" This option will return you to the Program Search page.
"Email Directors" This option allows you obtain all Director and/or Coordinator email address for all programs in the search results.
"Print List" This option allows you to print the information on the results page in a PDF format. The phone list will include physician name, phone numbers and email address.
"Print Labels" This option allows you to print mailing labels for every physician within each program on the results page. This is generated in PDF form and in a mailing label format.
"ASCII List" This option allows you to print the program contact information in an excel format, no physician information is included.
If you would like to look at each program Profile in more detail, click on the program name and their individual Profile will appear. Within each program Profile, you have the ability to view the program in more detail, including contact information. You can also see the physicians within the class, as well as, click on each physician to view their individual Profile.
There are two options at the bottom of the program Profile.
"Update Request" This option allows you to send an email to our Quality Assurance department and request a program update. Please note that requests on physicians not Profiled or physicians not in a current year, will not be updated.
"Close" This option will close the program Profile and return you to the search results page.
Join free educational Profiles webinars covering physician recruitment best practices, effective strategies for using Profiles, and tips and tricks for creating candidate-focused marketing campaigns that deliver results. On this page, you'l find two sections: an upcoming webinars list with dates, and a library of past webinars available to watch on demand.
Contact Us Today to Get Started
Are you ready to enhance your physician recruitment strategy? Sign up for Profiles Database to get the largest collection of physician and resident/fellow candidate information to support your recruitment and placement strategies.
Contact us online or give us a call at (877) 367-4772 and let our team get your account set up so you can get started today!